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Board meetings should be productive, engaging and educational. Board members possess diverse abilities and backgrounds that are integral to the success of your company. Board members are entrusted to manage the finances, reputation, and the future plans of your company. Therefore, it is crucial to make time to meet with them outside of board meetings through phone calls and private dinners as well as managerial meetings.
Be sure that all materials for the board are available to directors before the meeting. This will allow the board to read and prepare for discussions. Do not surprise the board with long proposals or controversial topics which they aren’t prepared for. Avoid discussing these issues at the beginning of a meeting in which the board may not be prepared for the amount of discussion required.
Keep the board on track by establishing an agenda that is clear and includes estimated meeting times for each item. This will allow the board to control its time and promote active participation. It is important to clearly define who is who is the secretary or a board member to take minutes in a clear manner at the meeting. This will prevent headaches and miscommunications later on.
A few officers will begin the meeting by sharing a successful story to inspire the board. This can be a powerful motivational tool and demonstrate that the board’s decisions make an impact on the lives of employees, customers or other stakeholders. By energizing the board with positive results can help refocus the board on the future of your organization.
